Duties and Responsibilities
The main responsibilities and tasks of the Finance Management are the following:
Financial Accounting, Management and Reporting
In close cooperation with Managers in geographical areas, reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC's Operations Handbook, internal guidelines, and donor requirements.
Ensure that proper financial procedures are adhered to and maintained at the Country Office, in collaboration with Budget Holders and in compliance with DRC rules and regulations.
In collaboration with the Head of Support Services, work with and support Budget Holders in budget preparations, realignments, monitoring and follow ups.
In collaboration with the Head of Support Services, Ensuring the Quality of the Master Budget
Ensure day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances' reconciliation, timely submission of accounts to HQ finance desk.
Ensure payments to suppliers and recurrent expenditures from the Country Office are made in a timely manner and authorization done as per IDRA and CT authorization.
Gather information from the relevant Area Offices to consolidate budgets for project proposals according to projects' needs and donor constraints; Propose sufficient program and support budgets including mission's investment plans in close collaboration with the Head of Support Services.
Ensure a controlled and smooth cash flow management process for Country Program and ensuring all Area Offices have sufficient cashflow for operations.
Oversee the management of bank accounts in country office, as well as oversee Cash management and safe(s).
Maintenance of the Country Master Budget on a monthly basis and highlighting any foreseen gaps to the Head of Support Services for gap management. Also responsible for dissemination of the same to the respective Area Offices.
Capacity Development
Works closely with the Head of Support Services to implement, improve and maintain financial management policies, systems, structures, and procedures within the Country Office
Update the Job descriptions of finance department staff when required.
Provide technical support to the Area offices-based finance staff as well as providing leadership to the finance staff in the Country Office.
Proactively identify and act upon capacity Building needs of Finance staff based in the Country Office, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.
Conduct on-the-job training for Budget Holders, guiding them through Budgeting, donor compliance and compliance to DRC handbook.
Plan field monitoring visits by the Country Office Finance staff to Area and Field office for field teams' support
Technical Line Management Responsibilities
Ensure an ongoing, accurate both physical & digital data filing system for all Finance vouchers in the Country Office and relevant documentation in the program finance offices.
Ensure master in the DRC Dynamics (ERP) System and responsible for training other finance staff in the Country Office as well as in the Area offices.
Manage special projects, assigned by the Head of Support Services.
On request, perform any other additional duties assigned by the supervisor(s) in order to allow the organization to function optimally.
4. Required Qualifications
Post graduate University degree in Economics, Finance/Accounting or Business Administration.
Minimum 5 years of international practical experience in financial management eb1XBGL CzK1qP
At least 3 years of experience working with INGOs.
Minimum 3 years of experience in team management.
Proven experience in managing large budgets.
Competence in providing technical guidance and training.
Ability to prepare basic training modules on Dynamics, accounting, and finance management.
Excellent Computer Skills (MS Office, Internet) and advanced proficiency in Excel are required.
Proficiency (written and spoken) in the English and French language.
Excellent communication, interpersonal, and influencing skills with a well-developed ability to motivate and persuade at high levels.
Proven significant financial management experience.
Financial news subscriptions
5. Required Skills & Qualities
Core Competencies of DRC:
Striving for excellence
Collaboration
Taking the lead
Communication
Demonstrating Integrity
Proven leadership skills and a competence in people management
Competence in providing technical guidance and training.
Proven experience in managing large budgets.
Ability to prepare basic training modules on Dynamics, accounting, and finance management.
Proven experience in working with national partners, local/government authorities.
Excellent communication, interpersonal, and influencing skills with a well-developed ability to motivate and persuade at high levels.
Proven significant financial management experience.
Working experience with relevant donors
Proven analytical and critical thinking skills.
6. General Regulations
The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
Employees should not engage in any other paid activity during the DRC contract period without prior authorization.
Employees should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period.
Employees should not give interviews to the media or publish project-related photos or other material without prior authorization.
Employees shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.
7. Application Process
Are you interested? Then apply for this position online: www.drc.dk/about-drc/vacancies/current-vacancies . All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.
DRC provides equal opportunity in employment and prohibits discrimination in employment based on race, sex, color, religion, sexual orientation, age, marital status, or disability.
DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.
Applications close on the 04 of November 2024 at 5 p.m. (Yaounde-time). Applications submitted after this date will not be considered.
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